Controller's Office - Sponsored Projects Accounting


Controller's Office - Sponsored Projects Accounting

Welcome to the Sponsored Projects Accounting Controller's Office Home Page. Links and publications related to Sponsored Projects Accounting at the University of Colorado Colorado Springs are listed below.

Policy Title: Roles and Responsibilities for Sponsored Programs Administration:

ATTENTION: New grants management controls will be activated in PeopleSoft on October 22, 2018.  All campuses will use system functionality to enforce a hard stop on funding entries from posting after the project end date. PS 9.2 functionality will enable workflows within Human Capital Management (HCM), CU Marketplace, Concur Travel and Expense, and Payroll Expense Transfers (PETs) to validate the funding end date and project status of the sponsored project before processing a transaction.  See link below:

Project Definitions and Status

Sponsored Projects Accounting Links and Publications

Allowable Costs

Award Closeout Tool

Codes Excluded

Colleges and Universities Rate Agreement

Cost Transfer Form

Cost Transfer Procedures

Direct Cost Charging Guidelines

Direct Charging Adminstrative Salaries Guidelines

ePERs Instructions for Certification

ePERs Memo of Certification for Terminated Employees

ePERs Notification Process

Federal Register – Uniform Guidance

Fixed Price Contracts - Retaining Residual Funds

Generating a Report of Individuals with Outstanding (ePERs)

National Science Foundation (NSF): Proposal & Award Policies & Procedures Guide

Overview for New PIs and Admins

Subrecipient Invoice Approval

Subrecipient Monitoring Procedures

Subrecipient Monitoring Procedures - Invoice Review

Summer Salary Tool

White House: Circular A-21- Cost Principles for Educational Institutions


Our Transparency Online Project system went live on the web on September 1, 2009. It was created under a Governor’s Executive Order and separately mandated by House Bill 09-1288. For more information please click here.


Please contact us with your Sponsored Projects Accounting Questions!


Melinda Hamilton
(719) 255-3481

Lin Kaplan
(719) 255-3824

Jessi Komrofske
(719) 255-4230


Last Reviewed on 05/25/2021